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CONSTITUTION
(Version 170207, ratified at AGM 7.02.2017)
Name
The Club shall be known as MILTON CRICKET CLUB, and shall be comprised of
two Sections: Seniors and Colts.
Grounds
The home grounds are The Sycamores Recreation Ground and North Lodge Park in
Milton. Use of The Sycamores is governed by the terms of a renewable tenureship from
the Milton Community Centre and Recreation Ground Committee (MCC). Use of North
Lodge Park is expected to follow a similar arrangement with MCC, but initially the
ground will be booked via the Parish Council.
Aims
(i) To encourage the playing of the game of cricket through the provision of practice
and playing facilities, coaching and fixtures for all playing members.
(ii) To afford to all members such benefits and privileges as it may be possible to
arrange.
(iii) To ensure all members, playing and non-playing, conform to the laws and spirit of
the game
(iv) To encourage members of all categories to participate in the life of the Club
through playing, social and fund-raising activities and general management.
(v) To promote the progression of Colts through to the Senior teams.
Affiliations
The club shall be affiliated to the Cambridgeshire Cricket Board (CCB), Cambridgeshire
Cricket Association (CCA), the Cambridgeshire Youth Cricket Association (CYCA) and
the England and Wales Cricket Board (ECB).
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Management
The transaction of the business of the club shall be vested in a General Committee elected
at the Annual General Meeting. In addition to the powers of authority of this
Constitution, the General Committee may exercise all powers and authority and
undertake all acts in the furtherance of aims for which the club is established and not
hereby expressly directed.
The transaction of the business of the Colts section, including its finances, arrangement
of fixtures, and coaching shall be vested in a Colts Section sub-committee. The Colts
Section sub-committee shall report to the General Committee.
The General Committee shall therefore be comprised of the following:
Chairman, Vice Chairman, President, Secretary, Treasurer, Senior team captains and
vice-captains, Colts sub-committee, Management Committee representative, plus other
posts created specifically by the General Committee.
The Colts sub-committee shall be comprised of:
Colts Secretary, Colts Team Managers, Child Welfare Officer
Annual General Meetings
The Annual General Meeting (AGM) of the club shall be held following the season, and
by March 1st at the latest.
At least 14 days notice shall be given of the AGM to all club members accompanied by
the Agenda, via the club website, email or by post (where necessary). The business to be
transacted shall include:
Confirmation of the minutes of the previous AGM, and any matters arising.
Annual Report (Secretary)
Statements of Accounts and Treasurers’ Reports
Election of Officers
Notified Amendments to Constitution,
Annual Subscriptions,
Any other business duly notified to the Secretary.
Nominations for Elections
Nominations for Club Officers to be elected at Annual General Meetings should be
received by the Secretary at least 14 days before the meeting. Only these nominations
shall be considered for election. In the case that no nominations for a given post are
received by this time, nominations received up to, and including, the meeting, will be
Milton Cricket Club Constitution
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accepted. Nominations for non post-holder membership of the General Committee will be
accepted at any time. All nominations must be proposed and seconded by a bona fide
club member.
Extraordinary General Meeting
By simple majority of the General Committee, or on a requisition signed by at least ten
club members, an Extraordinary General Meeting shall be convened by the Secretary. At
least fourteen days notice shall be given to all club members, specifying the business to
be transacted.
Co-Option to Committees
Power to co-opt as deemed appropriate shall be vested in all committees of the club but
such co-opted committee members shall not be entitled to vote. Co-opted members may
be non Club Members invited to advise on specialist subjects.
Voting
At Annual and Extraordinary General Meetings, each bona fide member shall be entitled
to vote. At General Committee meetings, each committee member (not co-opted
members) shall be entitled to vote. In the event of an equal vote, the Chairman of the
meeting shall have a second or casting vote. Voting at all meetings shall be by a show of
hands, except where the General Committee or meeting Chairman decides that voting
shall be by ballot. At all meetings decisions shall be made by a simple majority.
Quorum
The quorum at Annual and Extraordinary General Meetings shall be 10 members. The
quorum at Committees shall be 50% of the membership of that Committee.
Secretary
The Secretary shall be responsible for all correspondence, the Notice, Agenda and
Minutes of Annual, Extraordinary and General Committee meetings. Minutes of the
aforementioned meetings shall be presented for confirmation at the following meeting.
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Treasurer
The treasurer shall be responsible for all financial matters including receipt of monies,
payments, banking and the production of an Annual Balance Sheet/Statement of
Accounts. The Treasurer shall also be responsible for producing an up-date of the
financial position as required by the General Committee.
The Treasurer shall ensure that all cheques are signed by two authorized General
Committee members.
The Treasurer shall ensure the agreed insurance policies are in place.
The Club's financial year shall be from 1st February to 31st January.
Colts Sub-Committee
The Colts Sub Committee shall provide the following items to the General Committee:
Annual Report for AGM (Colts Secretary)
Recommendation of Colts Subscription Fees and Match Fees, to be agreed at the
AGM
Agreed financial contributions for club facilities and general running costs.
Minutes of Colts Sub-Committee meetings
The Colts Secretary will report to the Club Secretary.
Monies
Any member authorised to collect monies for or on behalf of the Club shall pay such
monies promptly to the Treasurer, within 42 days of such collection or within thirty days
following a specific event.
Membership
Membership shall be open to all, irrespective of age, gender, disability, race, ethnic
origin, creed, colour, social status or sexual orientation.
A bona fide member of the club shall be deemed as such upon payment of the appropriate
subscription in that season or by a decision of the General Committee. Vice-Presidents,
and non-playing members elected to the General Committee are deemed to be bona fide
members. A list of members in all categories shall be maintained by the Treasurer.
Only members of the club shall be eligible to take part in the business of the Club.
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No person who has not paid their subscription shall be eligible for selection for any club
team in preference to bona fide members.
Disciplinary action
The Committee shall have the power to suspend or exclude any member, for
contravention of this Constitution, documented club rules or code of conduct. Members
are also subject to the disciplinary rules of the Cambridge Cricket Association (CCA), to
which the club is affiliated.
Welfare
The club shall ensure a duty of care to all members of the club by adopting and
implementing the “ECB SAFE HANDS – WELFARE OF YOUNG PEOPLE IN
CRICKET POLICY”, and any future versions of this policy.
The Club Welfare Officer will be responsible for welfare issues at the club, and
especially for the implementation of the above policy.
Amendment to Constitution
Substantive amendment(s) to this Constitution shall only be made at Annual or
Extraordinary General Meetings and must be published with the agenda with the
specified notice period. Corrections to matters of fact, spelling, grammar and third
parties' matters outside the control of the club can be raised during the AGM or EGM.