Club Constitution

Our club constitution sets out how Milton Cricket Club is run, including our rules, structure, and responsibilities. It ensures the club operates fairly, transparently, and in the best interests of all members.

Name

The Club shall be known as MILTON CRICKET CLUB, and shall be comprised of two Sections: Seniors and Colts.

Grounds

• The Sycamores Recreation Ground – Use of the Sycamores is governed by a renewable tenureship with the Milton Community Centre and Recreation Ground Committee (MCC)
• North Lodge Park (Milton) – expected to follow a similar arrangement with MCC, but initially booked via the Parish Council

Aims

1. To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members.
2. To provide members with access to a range of benefits and privileges wherever possible.
3. To ensure all members, playing and non-playing, conform to the laws and spirit of the game
4. To encourage members of all categories to participate in the life of the Club through playing, social and fund-raising activities and general management.
5. To promote the progression of Colts through to the Senior teams.

Affiliations

The club shall be affiliated to the Cambridgeshire Cricket Board (CCB), Cambridgeshire Cricket Association (CCA), Cambridgeshire Youth Cricket Association (CYCA) and England and Wales Cricket Board (ECB).

Milton Cricket Club Constitution

Management

The transaction of the business of the club shall be vested in a General Committee elected at the Annual General Meeting. In addition to the powers of authority of this Constitution, the General Committee may exercise all powers and authority and undertake all acts in the furtherance of aims for which the club is established and not hereby expressly directed.

The transaction of the business of the Colts section, including its finances, arrangement of fixtures, and coaching, shall be vested in a Colts Section sub-committee. The Colts Section sub-committee shall report to the General Committee.

The General Committee shall therefore be comprised of the following: Chairman, Vice Chairman, President, Secretary, Treasurer, Senior team captains and vice-captains, Colts sub-committee, Management Committee representative, plus other posts created specifically by the General Committee.

The Colts sub-committee shall be comprised of: Colts Secretary, Colts Team Managers, and Child Welfare Officer.

Annual General Meetings

The Annual General Meeting (AGM) of the club shall be held following the season, and by March 1st at the latest. At least 14 days’ notice shall be given of the AGM to all club members, accompanied by the Agenda, via the club website, email or by post (where necessary). The business to be transacted shall include:

• Confirmation of the minutes of the previous AGM, and any matters arising.
• Annual Report (Secretary)
• Statements of Accounts and Treasurers’ Reports
• Election of Officers
• Notified Amendments to Constitution
• Annual Subscriptions
• Any other business duly notified to the Secretary.

Nominations for Elections

Nominations for Club Officers to be elected at the Annual General Meeting must be submitted to the Secretary at least 14 days before the meeting. Only these nominations will normally be considered. However, if no nominations are received for a particular role by this deadline, nominations may be accepted up to and during the meeting. Nominations for non-officer positions on the General Committee may be submitted at any time. All nominations must be proposed and seconded by a bona fide club member.

Extraordinary General Meeting

By a simple majority of the General Committee, or on a requisition signed by at least ten club members, an Extraordinary General Meeting shall be convened by the Secretary. At least fourteen days notice shall be given to all club members, specifying the business to be transacted.

Co-Option to Committees

Power to co-opt as deemed appropriate shall be vested in all committees of the club but such co-opted committee members shall not be entitled to vote. Co-opted members may be non Club Members invited to advise on specialist subjects.

Voting

At Annual and Extraordinary General Meetings, each bona fide member shall be entitled to vote. At General Committee meetings, each committee member (not co-opted members) shall be entitled to vote. In the event of an equal vote, the Chairman of the meeting shall have a second or casting vote. Voting at all meetings shall be by a show of hands, except where the General Committee or meeting Chairman decides that voting shall be by ballot. At all meetings decisions shall be made by a simple majority.

Quorum

The quorum at Annual and Extraordinary General Meetings shall be 10 members. The quorum at Committees shall be 50% of the membership of that Committee.

Secretary

The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Extraordinary and General Committee meetings. Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting.

Treasurer

The treasurer shall be responsible for all financial matters, including receipt of monies, payments, banking and the production of an Annual Balance Sheet/Statement of Accounts. The Treasurer shall also be responsible for producing an update of the financial position as required by the General Committee.

The Treasurer shall ensure that all cheques are signed by two authorised General Committee members. The Treasurer shall ensure the agreed insurance policies are in place. The Club’s financial year shall be from 1st February to 31st January.

Colts Sub-Committee

The Colts Sub Committee shall provide the following items to the General Committee:

• Annual Report for AGM (Colts Secretary)
• Recommendation of Colts Subscription Fees and Match Fees, to be agreed at the

AGM

• Agreed financial contributions for club facilities and general running costs.
• Minutes of Colts Sub-Committee meetings

The Colts Secretary will report to the Club Secretary.

Monies

Any member authorised to collect monies for or on behalf of the Club shall pay such monies promptly to the Treasurer, within 42 days of such collection or within thirty days following a specific event.

Membership

Membership shall be open to all, irrespective of age, gender, disability, race, ethnic

origin, creed, colour, social status or sexual orientation. A bona fide member of the club shall be deemed as such upon payment of the appropriate subscription in that season or by a decision of the General Committee. Vice-Presidents and non-playing members elected to the General Committee are deemed to be bona fide members. A list of members in all categories shall be maintained by the Treasurer.

Only members of the club shall be eligible to take part in the business of the Club. No person who has not paid their subscription shall be eligible for selection for any club team in preference to bona fide members.

Disciplinary action

The Committee shall have the power to suspend or exclude any member, for contravention of this Constitution, documented club rules or code of conduct. Members are also subject to the disciplinary rules of the Cambridge Cricket Association (CCA), to which the club is affiliated.

Welfare

The club shall ensure a duty of care to all members of the club by adopting and implementing the “ECB SAFE HANDS – WELFARE OF YOUNG PEOPLE IN CRICKET POLICY”, and any future versions of this policy.

The Club Welfare Officer will be responsible for welfare issues at the club, and especially for the implementation of the above policy.

Amendment to Constitution

Substantive amendment(s) to this Constitution shall only be made at Annual or Extraordinary General Meetings and must be published with the agenda with the specified notice period. Corrections to matters of fact, spelling, grammar and third parties; matters outside the control of the club can be raised during the AGM or EGM.